Association of Unitarian Universalist Administrators Bylaws
(Revised July 2018 and approved at Annual Meeting, Spokane, WA, June 18, 2019)
NAME AND AFFILIATION
The name of this society shall be the Association of Unitarian Universalist Administrators (AUUA). The AUUA shall maintain affiliation with the Unitarian Universalist Association (UUA).
MISSION AND PURPOSE
The mission of the AUUA shall be supporting and strengthening Unitarian Universalism through effective administration. Its purpose is to provide training and support for members, to be a clearing-house for church administrative information, and to improve recognition of church administration as a profession.
Membership shall be open to those persons working as or retired from paid professional administration positions in UU congregations, regional offices, or with UU affiliated organizations
Membership dues, as set by the Board of Directors, will be payable each year on the anniversary of current membership. Members who fail to pay dues within 3 months of their anniversary date will be removed from membership until such time as dues are paid in full.
Only members current on dues are entitled to vote, to be an officer, to serve on the Board, and to chair committees in the Association.
A member may be suspended or removed with cause by a 2/3 vote of the Board.
BOARD OF DIRECTORS
There shall be a President, Vice President, Secretary, and Treasurer, and an additional three or four members-at-large on the Board of Directors (hereinafter referred to as the Board) who shall be elected at the annual meeting for three-year terms and are eligible for re-election. However, no officer or Board Member shall serve more than six years of continuous service without a one-year hiatus.
The duties of the President shall be to preside at business meetings, to represent the Association at appropriate occasions, and to appoint committees in consultation with the Board. The President shall make a report at the annual meeting; this report shall include any actions taken by the Board since the last annual meeting. The immediate past President shall be a member of the Board, with the same powers as the other members. Service as Past-President can be in violation of previously defined term limits.
The Vice President’s primary responsibility shall be the coordination of professional development programming, unless otherwise assigned, and to preside at meetings in the absence of the President.
The duties of the Secretary shall be to keep minutes of all meetings and to notify members of future plans and meeting dates.
The Treasurer shall be responsible for the collection of annual dues and registration fees for professional programs and any other monies paid to the AUUA. The Treasurer shall oversee disbursement of funds for AUUA expenditures and the maintenance of the financial records of the Association. The Treasurer shall present an annual report at the annual meeting; this report will include a financial report since the last Annual Meeting and a budget for the coming fiscal year.
If the President resigns from office mid-term, the Vice-President shall assume the Presidency. If a Board member resigns mid-term, a replacement may be appointed by the Board. The replacement will be presented as a Board candidate to be elected at the next voting session of the membership.
The Board, on behalf of the AUUA, may employ staff to whom they may delegate duties and responsibilities.
The Board will meet at least quarterly. One meeting, normally held in conjunction with the annual meeting, will be in-person. All other meetings may be by teleconference or other means. Quorum for any Board meeting is a simple majority.
The Board will act as the Nominating Committee or appoint a Nominating Committee as necessary.
The annual meeting shall be held at a time and place determined by the Board. Other meetings may also be held, provided that notice as required has been given. Meetings can be called by the Board or by petition of at least 10% of the members of the Association.
At least 30 days prior notice of the AUUA Annual Meeting shall be provided either by mail or email to all voting members. The notice shall include the agenda for the meeting, whether or not electronic participation will be available, and information on all items to be voted on at that Meeting. Each Active member is entitled to one vote on AUUA business. A quorum is 5% of current membership and a simple majority of votes cast is required to pass a motion, unless otherwise designated in these bylaws. Voting by proxy or absentee ballot shall not be permitted.
The Board may authorize a particular ballot to be cast by mail, electronically or otherwise than in person at a meeting only with prior communication to members.
Committees may be appointed by the President or Board as needed to study special topics or problems pertaining to the AUUA. The President shall be a member ex-officio of all committees.
RULES OF PROCEDURE
At the beginning of any member meeting, rules of procedure for that meeting will be proposed by the President and approved by majority vote of those present.
These Bylaws may be amended at the annual meeting by the affirmative vote of at least two-thirds of the members present either in person or electronically, provided that advance notice of such amendments, provided either by mail or email, shall have been given along with notice of the meeting at which such action is to be considered. Amendments shall become effective immediately after adjournment of the meeting at which they are adopted.
DURATION AND DISSOLUTION
The Association shall continue until a proposal for dissolution shall be passed by the Board and a majority of the members of the association.
Upon the dissolution of the Association, the Board shall, after paying or making provisions for the payment of all of the liabilities of the association, dispose of all of the assets of the corporation to an organization or organizations affiliated with the UUA or to the UUA itself. Should the Board fail to dispose of the assets of the corporation in a timely manner, the Court of Competent Jurisdiction of the county or district in which the principal office of the corporation is then located shall dispose of the assets to such organizations.