Article I. NAME
The name of this society shall be the Association of Unitarian Universalist Administrators (AUUA).
Article II. PURPOSE
- The purpose of the AUUA is to provide training and support for members, to be a clearing-house for church administrative information, and to improve recognition of church administration as a profession.
- The AUUA shall maintain affiliation with the Unitarian Universalist Association.
Article III. MEMBERS
- Active (voting) membership shall be open to those persons working as paid professional administrators in local societies, district offices, or with UU affiliated organizations with primary or supervisory responsibility in one or more of the following areas: Finances and/or Fund Raising; Facility Management; Personnel Management; Food Service Management; Office Management; or Computer Systems Management; and who have paid current dues. Retired administrators may request active membership.
- Associate (non-voting) membership is available to all those who do not meet the requirements for Active Membership and who have paid current dues.
- Dues as set by the annual meeting will be payable each year on the anniversary of current membership. The fiscal year is September 1 – August 31.
- Only Active members are entitled to vote, to be an officer, to serve on the Board, and to chair committees in the Association. Associate members are eligible to participate in committees and other activities of the organization including the mentoring program.
Article IV. BOARD OF DIRECTORS
- There shall be a President, Vice President, Secretary, and Treasurer, and additional 5 members-at-large on the Board of Directors (hereinafter referred to as the Board) who shall be elected at the annual meeting for one-year terms and are eligible for re-election. However, no officer or board Member shall serve more than three years with a one-year hiatus.
- The duties of the President shall be to preside at business meetings, to represent the Association at appropriate occasions, and to appoint committees in consultation with the Board of Directors. The President shall make a report at the annual meeting; this report shall include any actions taken by the Board since the last annual meeting.
- The Vice President's primary responsibility shall be the planning of Professional's Day at General Assembly and assisting with AUUA-related workshops during GA.
- The duties of the Secretary shall be to keep minutes of all meetings and an up-to-date mailing list of all members. The Secretary shall notify members of future plans and meeting dates.
- The Treasurer shall be responsible for the collection of annual dues and registration fees for Professional Day and any other monies paid to the AUUA. The Treasurer shall oversee disbursement of funds for AUUA expenditures and the maintenance of the financial records of the Association. The Treasurer shall present an annual report at the annual meeting; this report will include a financial report since the last Annual Meeting. 6. If the President resigns from office mid-term, the Vice-President shall assume the Presidency. If the Vice-President, Secretary or Treasurer resign mid-term, a replacement may be appointed by the Board.
- The Board, on behalf of the AUUA may employ an Administrator to whom they may delegate duties and responsibilities, notwithstanding that the primary responsibility of the duties are previously delegated elsewhere in these Bylaws.
- The Board will meet at least quarterly. The meeting in conjunction with the annual meeting will be in-person; all other meetings may be by teleconference or other means.
Article V. MEETINGS
- The annual meeting shall be held in conjunction with the General Assembly of the Unitarian Universalist Association, at a time and place determined by the Board. Other meetings may also be held during the General Assembly, provided that notice has been given at the annual meeting.
- Each active member is entitled to one vote on AUUA business.
- Only by its earlier determination communicated to members prior to the meeting, the Board may authorize a particular ballot to be cast by mail, electronically or otherwise than in person at a meeting. However, such votes shall not be used to meet the requirement of a quorum.
- Voting by proxy shall not be permitted.
Article VI. COMMITTEES
- The Nominating Committee shall be elected yearly at the Annual Meeting, will serve for one year, and will consist of no fewer than three nor more than five active members. This committee shall propose a slate for the officers, the at-large Board members, the Audit Committee, and the Nominating Committee. This committee self-selects the chairperson from within the committee.
- The Audit Committee, consisting of three people, shall be elected at the Annual Meeting, and shall review the books of the current fiscal year. The Audit Committee shall then submit a brief written report to the Executive Board before the end of the current fiscal year.
- The Professional Development Committee, consisting of seven people appointed by the Board, shall oversee the certification process and review standards every 3 years. The Committee may, with approval of the Board, appoint task forces or subcommittees. The Committee shall make an annual report. The Board designates the chairperson.
- Committees may be appointed by the President as needed to study special topics or problems pertaining to the AUUA. The President shall be a member ex-officio of all committees.
Article VII. PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable, and in which they are not inconsistent with these Bylaws and any special rules of order the Association may adopt.
Article VII. AMENDMENT
These Bylaws may be amended at the annual meeting by the affirmative vote of at least two-thirds of the active members present and voting at such meeting, provided that advance written notice of such amendments shall have been given along with notice of the meeting at which such action is to be considered. Amendments shall become effective immediately after adjournment of the meeting at which they are adopted.
Article IX. DURATION AND DISSOLUTION
- The Association shall continue until a proposal for dissolution shall be passed by the Board and a majority of the Active members of the association.
- Upon the dissolution of the association, the Board shall, after paying or making provisions for the payment of all of the liabilities of the association, dispose of all of the assets of the corporation exclusively for the purposes of the organization in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organizations under Section 501 (C3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law) as the Council shall determine. Any of such assets shall be disposed of by the Court of Competent Jurisdiction of the county or district in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
- The Association of Unitarian Universalist Administrators would prefer to designate as the recipient of such remaining assets the Office of Church Staff Finances of the Unitarian Universalist Association, 25 Beacon Street, Boston, Massachusetts 02108. [Adopted as amended June 19, 2007, at the AUUA Annual Meeting, Portland, Oregon]